Students have the right to appeal any academic policy or requirement. The decision to approve or deny the appeal will be based on the following conditions:
- Extenuating circumstances that make it impossible for the student to comply with the policy or requirement.
- An undue hardship would result from a strict application or interpretation of the policy or requirement.
However, the extenuating circumstances must be beyond the student’s control and the undue hardship must be a condition far more serious than simple inconvenience. Documentation is required and the timeliness of the appeal will be taken into consideration. It is important to remember that it is extremely rare for an appeal to be approved solely on the basis of potential repercussions resulting from the enforcement of a particular policy or deadline date. Rather, appeals are approved on the basis of the severity of the extenuating circumstance that prevented the student from following University policies or meeting deadlines.
1. University Appeals: The University Appeals Committee was originally established to handle academic appeals which may cross college lines or which, prior to its creation, had no clear avenue for student appeal. The intention of this committee is also to ensure more consistency across campus in terms of how certain appeals are decided.
Types of appeals
- Early reinstatements after academic dismissal.
- Add classes or register after the 10th day deadline.
- Extension of Incomplete grades.
- University wide academic policy exceptions, i.e., extension of time allowed to graduate under a certain catalog; request for reduction in number of hours required for graduation; appeals to exceed the allowable credits from a community college; waiver of the last 30 credit requirement; and other unusual appeals or requests that do not relate to major requirements.
- Drop a class or completely withdraw after a semester has ended.
The University Appeals Committee meets bi-weekly (whenever possible). Appeal forms are available at the Registrar’s Office, A110, Administration Building. Students must have their completed appeal into the Registrar’s Office by 5:00 PM the Friday prior to the meeting in which it will be reviewed. The Committee will review an appeal one time only; re-appeals are not accepted. It is imperative that students submit all the information they wish to have reviewed in their initial request and provide documentation of extenuating circumstances beyond their control that justify the appeal.
2. Student Fee Appeals: The Student Fee Appeals Committee deals with all appeals for refunds and waiver of fees when students drop or completely withdraw after the refund deadline or have missed the deadline for cancellation, late fee appeals, and appeals for student health insurance waivers. Students must provide documentation of extenuating circumstances beyond their control that justify an exception to the refund/cancellation policy.
Fee appeal forms may be obtained in the Account Maintenance Center, A209, Payment and Disbursements, A 211, or online at http://finad.boisestate.edu/images/uvappeal.pdf
3. Special Admissions Appeals: The Special Admissions Committee deals with all appeals relating to student admission. Students may file an appeal for special consideration if unusual or extenuating circumstances prevented them from meeting the admission standards, meeting the application deadline, from meeting the requirements of provisional status, for continuing provisional status, or to request early consideration for degree-seeking status. Students should provide any documentation of the situation. Forms should be picked up and returned to the office of the Director of Admissions 1st Floor, SUB, 208.426.1177.
4. Financial Aid Appeals:
- Satisfactory Academic Progress Appeals Students who do not meet all of the satisfactory academic progress standards are not eligible for financial aid until they bring their performance within the minimum standards. When extenuating circumstances exist, it is appropriate for a student to complete and submit to the Financial Aid Office the Satisfactory Academic Progress Appeal Form (found online at http://financialaid.boisestate.edu/PrintableForms.shtml). The appeal must include a written explanation of the extenuating circumstances and supporting documentation. Students completing appeals must meet with an academic advisor to develop a plan for success. If an appeal is approved, the student will typically receive aid for one semester only and performance conditions will be established. Those performance conditions will need to be met before subsequent aid is disbursed.
- Other Financial Aid Appeals There are various unusual or unforeseen circumstances relating to financial aid eligibility that give reason for a student to submit an appeal. Examples include an unexpected loss of income, or unusually high medical costs incurred within the aid year. Appeal forms are available from the Financial Aid Office or online at http://financialaid.boisestate.edu/PrintableForms.shtml. Appeal forms should be submitted with a written explanation and supporting documentation.
- Student Employee Appeals Students employed by Boise State are limited to working no more than 30 hours per week while school is in session during fall and spring semesters. Departments or students seeking exception to this policy may address an appeal to the Director of Financial Aid, A113, 426.1540.
5. Residency Appeals: Students who wish to appeal their out-of-state residency status must do so in writing to the Residency Appeals Committee. They must specify why they believe they have met the residency criteria and on what basis they should be given residency. A Residency Information Form must accompany the student’s letter and any documentation. Students submit the completed appeal to the Residency Coordinator in the Registrar’s Office. The form and residency criteria are available in the Registrar’s Office, A110, 208.426.4249 or online at http://registrar.boisestate.edu/forms/students.shtml. The Residency Appeals Committee requires that the student must have applied for admission to the university before making an appeal.
6. Appeals to drop a class after the deadline: (Note that appeals for dropping all courses are described in number seven below.) If students need to drop a class in a current semester after the deadline, but before the end of the semester, they must appeal to the Dean of the College of the course. In some cases, Deans have delegated this task to the Associate Dean and the process may vary from college to college. The student must make an appeal in writing and provide documentation of extenuating circumstances that would justify an exemption from the deadline policy. If the Associate Dean gives permission, the student will complete the “Application for Permission to Initiate the Process of Dropping a Class After the Deadline” form (signed by the Associate Dean) and can then proceed to request approval and signature from the instructor. The instructor may still deny the appeal. Once the student receives all required signatures, the student must submit the form to the Registrar’s Office, A110, for processing. The form is located online at http://registrar.boisestate.edu/forms/students.shtml.
7. Appeals to completely withdraw after the deadline: If a student needs to completely withdraw (drop all courses) after the deadline, but before the end of the semester, the student must appeal through the Office of the Dean of Students. Students seeking academic withdrawal must provide documentation of the extenuating circumstances beyond their control that prevented them from both completion of their courses and from withdrawing within the confines of the deadline dates. Even if the student is only registered in 1 credit and is dropping that class, it is considered a complete withdrawal. Forms may be picked up (or mailed) and returned to the Dean of Students Office – Norco Building Room 116 – 208.426.1527
8. Appeals to change a grade: The first step is to talk with the faculty member who assigned the grade. If the situation is not resolved, appeals to change one letter grade to another are referred to the Academic Grievance Board which has responsibility in all matters of grievance pertaining to academic conduct, instructional procedure or testing. The primary work of this committee is to serve as the final level of appeal in cases where students feel they have received an incorrect grade in a class but it also hears appeals of other academic decisions such as not being admitted to a program. This process is often confused with appealing to drop a class after the semester has ended. The confusion comes from students wanting to change an ‘F’ grade to a ‘W’. That is actually dropping a class and should follow the process listed in item 6 above. All academic grievances arising from fall courses must be filed by the end of the fifth week in the spring semester and all academic grievances arising from spring and summer courses must be filed by the end of the fifth week in the fall semester.
Forms to initiate and appeal to this body may be downloaded at http://academics.boisestate.edu/undergraduate/academic-policies-and-forms/appeals/
NOTE: Academic dishonesty (cheating, plagiarism) is now addressed in the Student Code of Conduct, and the process for handling such cases is described there.